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10 Tips for Reducing Average Handle Time

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Average handle time? Still important, we’re afraid. It’s a constant challenge but there are ways to cut it down while still providing the quality of customer service that your company and your customers expect. Try these tips and let us know if they work!

Skills-Based Routing

Agents that specialize in certain types of calls will almost always be able to handle them more quickly. 

Automated Processes

Made the switch from spreadsheets to workforce management? Then you’ve taken a significant step forward toward reducing AHT – now review any other manual processes and discuss whether they can be automated as well. 

Interview New Agent Candidates By Phone

One way to determine whether an agent can communicate efficiently is by interviewing them over the phone. You’ll find out how they respond to questions and unexpected situations, skills that contribute to AHT reduction. 

No Cold Transfers

If a call must be transferred, always make sure the customer’s relevant data is transferred as well, so the same questions won’t have to be asked a second time.

Prepare for the ‘Top 5’

Use WFM and agent feedback to determine the top five reasons customers call. Focus on a streamlined response to these in training and equip agents with the authority to address them. 

Anticipate Questions

Similar to the previous tip, the more agents can anticipate what the caller may ask, the faster those answers can be provided. 

Route Repeat Calls to the Same Agent

First call resolution is important as well, but when a customer has to call back, route his or her call to the agent that responded the last time. Familiarity with the situation should expedite the call. 

No Interruptions

This sounds counter-productive at first, as agents may want to get to their scripted procedure and move things along. But AHT benefits from listening as well, especially if the caller is not in a good mood. Interruptions will only make angry callers more irritated, and further decelerate the process. 

Put Agents in Charge

Not of everything, of course, or they’ll pay themselves a lot of bonuses. But give them as much authority as needed to solve customer issues, investigate problems, and provide a solution. Transferring calls, even without excessive hold time, is never good for AHT. 

Reward Top Performers

Give an agent a special prize for reaching the maximum number of accepted calls per shift – as long as they’re achieving this goal in a way that also provides courteous and attentive service. 



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